It used to be said that Microsoft made more money on each Macintosh
sold than on the average Windows PC.
The reason, presumably, was the company's Microsoft Office suite,
seemingly universal on both Macs and PCs. But Mac users typically paid
full retail for their copies of Office, while PC users most often
either got Windows and Office bundled with their hardware or
bulk-purchased by their employer.
In 1997, when Apple seemed in dire straits, Microsoft publicly gave
the company a boost, partly by investing $150 million in
Apple stock, but perhaps more importantly by promising to continue
development of the Mac version of Microsoft Office.
Lately, though, Microsoft Office for Mac has seemed less vital.
While it remains popular with Mac owners, the free OpenOffice suite and the online (and
also free) Google Docs have
become increasingly used. Apple's $79 iWork suite
provides a lower-cost Mac-only alternative with more graphical smarts
than Microsoft's suite.
Moreover, Mac Office 2008 was sluggish and lacked the Visual Basic
for Applications (VBA) macro language built into Windows Office
versions, limiting compatibility. I'd removed it from my Mac, replacing
it with OpenOffice.
I'm typing this column in Microsoft's new Microsoft Office 2011 for
Mac, released October 26. First impression: There's a lot to like.
Among the pluses:
- Improved performance. It starts up faster and feels perkier
all around compared with its predecessor.
- Better compatibility with its Windows cousin. The new
version brings the "ribbon" interface used in recent Windows versions
of Office to the Mac. Unlike on the Windows versions, however,
traditional menus remain, and the floating "tool box" used in past Mac
Office versions is just a click away (and one click can turn the ribbon
off if desired). Visual Basic macros are supported again.
- Entourage, the mail and calendar application in previous Mac
Office versions, has been replaced with a Windows-style Outlook. As
in the latest Windows version, you can group messages and replies by
conversations (the way it's done in Gmail accounts). Unlike the Windows
version, you can use a single inbox for multiple mail accounts. Another
Mac-only feature: Each message is stored as a separate file for faster
performance and much faster backups.
- A publishing layout mode in Word offers increased page design
options, the better to compete with Pages, Apple's design-friendly
word processor iWork component. The new PowerPoint version also
responds to iWork's Keynote presentation software.
Documents can be saved online to Microsoft's SkyDrive service or
a corporate SharePoint network server and edited using either the Mac
or Windows Office applications or Microsoft's new Office Web services.
And as with Google Docs, multiple users can collaborate on a document,
making changes in real time.
While Office 2011 is a big improvement, it's not perfect.
- The Windows version includes more import filters and can be used to
read WordPerfect documents, important in many law and government
offices. The Mac version of Word can't.
- While Word's new publishing layout offers most of the features of
the Windows-only Microsoft Publisher, it lacks the ability to open
Publisher files. To read those, you'll need the Windows version of
Office.
- Apple's Keynote remains, overall, a slicker presentation
program.
- If your business network is still using Exchange Server 2003 (or
earlier), hang onto your old copy of Entourage - the new Outlook
requires Exchange Server 2007 or later. (You can run Entourage and
Outlook together.)
Microsoft Office 2011 is available in two versions: Home and
Student, bundling Word, Excel and PowerPoint (MSRP $119), and Home and
Business, adding Outlook to the mix (MSRP $199). Pricing - perhaps in
response to Apple's iWork - is lower than for either older Mac or
current Windows Office versions.
Unlike previous Mac versions, the standard version allows
installation only on a single system* and has Windows-style product
activation to enforce that. (Multiple-user versions are available. A
three-install license for Home and Student retails for $149, and a
two-install version of Home and Business retails for $279.)
Purchase Links at Amazon.com
Prices are subject to change and include free Super Saver shipping.
If you have 4-6 Macs at home and don't use Office on more than three
Macs at the same time, the 2008 Home and Student version might be your
best choice.
- Office
2011 Home and Student, single license, currently $109.99
- Office
2011 Home and Student, Family Pack (three user license), currently
$129.99
- Office
2011 Home and Business, single license, currently $174.99
- Office
2011 Home and Business, two license pack, currently $239.99
- Office
2008 Home and Student, three licenses, six installations, free upgrade
to Office 2011 Home and Student Edition, currently $119.99
